Visa Application Guidance for the One Young World Summit 2024

Depending on your nationality, you will need either a Temporary Resident Visa (TRV) or an Electronic Travel Authorization (eTA) to travel to Canada.

U.S citizens and lawful permanent residents of the U.S can travel to Canada without a visa. U.S citizens must carry a valid U.S passport while permanent U.S residents must carry their valid passport and their valid green card (or equivalent valid proof of status in the United States).

Please use this tool to determine whether you need a TRV or eTA to travel to Canada.

Once you have established which visa type you will need, please read the relevant sections of this guide for important guidance on the application process.

1) Create an IRCC Secure account

Visit this webpage to set up your IRCC secure account. When creating your account select “Register with GCKey username and password”. Follow all sign up steps until your IRCC account is set up.

2) Login to your IRCC Secure Account

Sign in to your IRCC Secure Account by clicking the “GCKey username and password” button under the sign-in options listed on this webpage.

3) Start a new visa application

After logging into your account click “Apply to come to Canada”.

On the following page click the “Visitor visa, study and/or work permit” button in the “I do not have a Personal Reference Code” section.

4) Complete the Eligibility Questionnaire

Before starting your online application, you will be asked to respond to a number of eligibility questions. Please visit the “Eligibility Questionnaire” section of this guide below for information on responding to these questions.

After responding to all eligibility questions, you should see a message informing you that you are eligible to apply for a visitor visa to travel to Canada. Now click ‘Continue’ to proceed with your application.

5) Complete the Personal Checklist Questionnaire

You will now be asked to respond to a number of additional questions to determine the checklist of supporting documents you will need to provide with your application. Please visit the “Personal Checklist Questionnaire” section of this guide below for information on responding to these questions.

6) Upload your Application Form and Supporting Documents

After responding to all of the ‘Personal Checklist’ questions, you will be directed to a page which summarises the steps remaining to submit your online application. Click ‘continue’ on this page. This will direct you to the submission page for your supporting documents.

The first supporting document you will be asked to submit is a completed IMM 5257 visa application form. Please consult the “IMM 5257 Visa Application Form” section of this guide below for important information on completing this form.

The other supporting documents that you will be asked to provide will vary depending on the information you provided during the ‘Creating Your Personal Checklist’ section of your application. Please consult the “Supporting Documents” section of this guide below for information on these documents.

7) Pay the application fees

After uploading all required supporting documents, click continue to proceed to the payment screen. The typical fee is $185 CAD.

Follow the payment instructions using your credit/debit card to finalise and submit your application.

8) Schedule your biometrics appointment

After your payment is processed and if you are required to enrol your biometrics, you will be issued with a Biometrics Instructions Letter (BIL) which contains instructions to book a biometrics appointment at a visa application centre (VAC). It is important that you book the earliest available biometrics appointment as soon as you receive your BIL.

If there is no VAC in your country of residence you will need to travel to the closest available VAC in a neighbouring country to submit your biometrics.

If you are a One Young World scholarship recipient and there is no VAC in your country of residence, please consult with One Young World before booking your appointment. We may be able provide support with travelling to a neighbouring country to attend your biometrics appointment. Please note that the availability of this travel support depends on the scholarship programme you have been selected for.

9) Provide your application details to One Young World

After booking your biometrics appointment, please revisit your One Young World registration profile and add the following information to the Visa section.

• Date of your biometrics appointment.
• Location of your biometrics appointment.
• Visa application number. Application numbers consist of 1 letter and 9 numbers, you can find this number in your IRCC secure account or at the top corner of your BIL.

You will receive frequent reminders from One Young World to apply for a visa until you update your profile with this information. Please update your profile to stop receiving reminders.

10) Attend your biometrics appointment

When you attend your biometrics appointment, please ensure you take:

• Print out of the email confirming the details of your appointment.
• Your valid passport with at least two pages that are blank on each side.
• Printout of your completed visa application form (including 2 copies of 2D barcode sheets).
• Biometric Instruction letter (BIL).
• All supporting documents you submitted with your online application.
• A copy of the receipt for the visa and biometric fees you paid when completing your online application.

11) Wait for your visa to be processed

While you wait for the outcome of your visa application, you can track the status of your application using the IRCC’s application tracker.

While your application is being processed, you may be contacted by a visa clearance officer with additional questions. Please check diligently for these kinds of communications as failure to reply may result in your application being delayed or refused. If you are asked to provide additional information while your application is being processed, please contact One Young World for advice.

12) Receive a decision on your visa

If your application is approved you will receive a decision letter in your IRCC account. The decision letter will contain instructions to submit your passport to a VAC. Please submit your passport to a VAC as soon as you receive the decision letter. To avoid incurring additional passport submission fees you should submit your passport to the same VAC where you provided your biometrics.

If your application is refused, you will receive the decision in your IRCC account providing reasoning why the application was refused. If your application was refused, please contact One Young World providing a copy of the refusal decision and copies of the supporting documents you submitted with your application. We will advise on next steps once we receive this information.

If you are a One Young World scholar, please notify us once you receive the outcome of your application.

13) Submit your passport

Once your visa is approved, you will need to submit your passport to the VAC to receive your visa. Please ensure you submit your passport to the VAC as soon as you are informed of your approval.

Most VAC’s allow you to submit your passport in-person, by courier or through an authorised representative. The exact process for passport submission and the services available can vary between VAC’s. Please consult the ‘Passport Submission’ section of your local VAC’s website for exact instructions on this process.

When you start a new online visa application, you will be asked a number of questions to determine your eligibility for a visa. Please respond to the eligibility questions as follows:

What would you like to do in Canada?
Visit

How long are you planning to stay in Canada?
Temporarily – less than 6 months

Select the code that matches the one on your passport.
Select the country code the applies to the passport you will use to enter Canada.

What is your current country/territory of residence? If you are presently in Canada, you should select Canada.
Select your current country of residence.

Do you have a family member who is a Canadian citizen or permanent resident and is 18 years or older?
Answer ‘Yes’ or ‘No’ depending on your circumstances.

What is your date of birth?
Enter your date of birth.

Have you lived in Canada as a permanent resident or landed immigrant?
Answer ‘Yes’ or ‘No’ depending on your circumstances.

Are you a lawful permanent resident of the United States with a valid U.S. Citizenship and Immigration Services (USCIS) number?
Answer ‘Yes’ or ‘No’ depending on your circumstances.

What is your marital status?
Select the Marital Status the applies to you.

What is your province or territory of destination? If visiting multiple provinces or territories, select the one in which you will be spending most of your time.
Quebec

After responding to all eligibility questions, you should see a message informing you that you are eligible to apply for a visitor visa to travel to Canada. Now click ‘Continue’ to proceed with your application.

After completing the Eligibility Questionnaire, you will be asked a number of additional questions to determine the checklist of supporting documents you will need to provide with your application. Please respond to these questions as follows.

What is the main purpose of your visit?
Other

Do you have a job in the country where you currently live?
Answer ‘Yes’ or ‘No’ depending on your circumstances. Please keep in mind that if you answer ‘Yes’ to this question, you must be able to accurate and consistent evidence of your employment. Please refer to the “Supporting Documents” section of this guide for more information on supporting evidence.

Do you own a business in the country where you currently live?
Answer ‘Yes’ or ‘No’ depending on your circumstances. Please keep in mind that if you answer ‘Yes’ to this question, you must be able to accurate and consistent evidence of your employment. Please refer to the “Supporting Documents” section of this guide for more information on supporting evidence.

Do you depend on someone for financial support?
Answer ‘Yes’ or ‘No’ depending on your circumstances. Please note that this question does not refer to the financial support you may be receiving from One Young World or from your company to attend the Summit. You should answer “Yes” to this question if you ordinarily receive some kind of financial support from a family member or other benefactor. You should answer ‘Yes’ if for example one of your parents provides you with money to support your usual living expenses.

Have you travelled to other countries in the previous 10 years?
Answer ‘Yes’ or ‘No’ depending on your personal circumstances.

Are you accompanying a family member that has status in Canada, or has recently been approved to come to Canada?
Answer ‘Yes’ or ‘No’ depending on your personal circumstances.

Have you ever committed, been arrested for, been charged with, or convicted of any criminal offence in any country?
Answer ‘Yes’ or ‘No’ depending on your personal circumstances.

Have you had a medical exam performed by an IRCC authorized panel physician (doctor) within the last 12 months?
Answer ‘Yes’ or ‘No’ depending on your personal circumstances.

Do you want to submit an application for a family member?
Answer ‘Yes’ or ‘No’ depending on your personal circumstances. For the most part you should only be applying for yourself so your answer should be ‘No’.

Are you giving someone access to your application?

Yes, I will be appointing a representative to apply on my behalf
Tick this option if a company appointed travel agent will be completing your visa application on your behalf. If you are a One Young World scholar, we recommend that you do not employ a visa agent to complete your application for you. Employing an agent does not increase your chances of success and can put you at risk of fraud.

Yes, grant authorization for IRCC to release your application information to another person.
Select this option to provide consent for One Young World to receive updates on the status of your application. If you do not provide this consent, One Young World will be unable to assist you in tracking the status of your visa application.

Yes, both appoint a representative and grant authorization to IRCC to release information to another person.
Tick this option if a company appointed travel agent will be completing your visa application on your behalf and to provide consent for One Young World to receive updates on the status of your application.

Did your representative give you a submission letter?
If you indicated that a paid representative will be submitting your application on your behalf, please answer ‘Yes’ to this question and ensure that your paid representative has provided you with the required submission letter.

In the past 10 years, have you given your fingerprints and photo (biometrics) for an application to come to Canada?
Answer ‘Yes’ or ‘No’ depending on your personal circumstances.

There are fees associated with this application. Will you be paying your fees or are you fee exempt
Answer ‘Yes, I will be paying my application fees.’

Are you able to make a digital copy of your documents with a scanner or camera?
Answer ‘Yes’ or ‘No’ depending on your personal circumstances.

Will you be paying your application fees online? To pay online, you can use a credit card (Visa, MasterCard, American Express, JCB, China Union Pay) or a Visa Debit or Debit MasterCard.
Answer ‘Yes’ or ‘No’ depending on your personal circumstances.

Download and fill out the form on a computer. You must answer all the questions on this form unless instructed otherwise.

Complete all sections. If a section does not apply to you, write “Not Applicable” or “NA”, except for your name (last name and given name[s]).

Most questions require you to provide information about your personal circumstances. Below you will find important information about how to respond to particular questions on the form.

Page 1/5

1 - UCI: Type your universal client identification number (UCI), if known. Otherwise, leave it blank. If this is your first time interacting with the Canadian government, you will not have a UCI so you can leave this blank.

2 – I want service in: Select the language you would prefer that the Canadian government communicates to you in. You can select between English or French.

3 – Visa Requested: Select ‘Visitor Visa’

Page 3/5: Details of visit to Canada

1a – Purpose of my visit: Select ‘Other’

1b – Other: Enter the ‘Special Event Registration Code’ which you will find on your One Young World Letter of Invitation. DO NOT share this code publicly or with any other individual.

2 – Indicate how long you plan to stay: For most delegates this will be 2024-09-18 to 2024-09-22 however, your delegation or scholarship may involve you travelling to Cananda a few days in advance of the Summit and departing a few days later. If you are unsure when your delegation or scholarship arrives and departs Canada, please check with One Young World or your delegation co-ordinator.

3 – Funds available for my stay (CAD): Enter the amount of money you have personally available to you to spend while visiting Canada. The amount you enter must be converted into Canadian Dollars.

4 – Name, address and relationship of any person(s) or institution(s) I will visit:
Name: One Young World
Relationship to me: Conference organiser
Address in Canada: Palais des congres de Montreal,159, rue Saint-Antoine Ouest, 9e étage, Montréal, QC, H2Z 1H2

Page 3/5: Education
Check ‘Yes’ if you have completed any post-secondary education (including university, college or apprenticeship training). Examples of post-secondary education:

• Trade or Apprenticeship - Training completed in a specific trade, such as carpentry or auto mechanics.
• Non-university certificate or diploma - Training in a profession that requires formal education but not at the university level (for example, dental technician or engineering technician).
• Bachelor’s degree - Academic degree awarded by a college or university to those who finished an undergraduate curriculum; also called a baccalaureate. Examples include a Bachelor of Arts, Science or Education.
• Master’s degree - Academic degree awarded by a graduate school of a college or university. You must have completed a Bachelor’s degree before a Master’s degree can be earned.
• PhD - Highest university degree usually based on at least three years of graduate studies and a thesis. Normally, you must have finished a Master’s degree before a PhD can be earned.

Page 3/5: Employment
Enter the requested information about your employment for the past 10 years. It is very important that you are able to provide evidence for your current and most recent forms of employment e.g contracts, payslips, a letter from your employer confirming that you are a current employee. If you are unsure about your ability to provide evidence for a particular form of employment, please consult One Young World for advice.

Page 5/5: Completing the form
Once you have completed all sections of the form, click on the “Validate” button located at the top or bottom of the form. This will generate a barcode page (page 5 of 5). You must sign and date in the boxes provided at the bottom of the page.

Save the completed form on your computer in a place you will remember.

The exact supporting documents you will be asked to submit will vary depending on the responses you provided in the personal checklist questionnaire. Please find guidance on each kind of supporting document you may be asked to submit below.

Proof of Means of Financial Support

If you are visiting Canada, you must prove that you have money to support yourself while you are in Canada. Provide as many of these documents as you can:

• Your bank statements for the past four months
• A bank draft in convertible currency
• Pay stubs
• An employment letter printed on your employer’s official letterhead. The letter should include: date, no earlier than 3 months before you apply, confirmation that you have a job with the employer, your full name and date of birth, date you started, the job brief description of your job current salary, contact information of your manager, phone number, email address, employer information, company name and address, signature of employer. Your manager or human resources contact should print their name and sign the letter.
• Proof of assets (e.g, property ownership, savings accounts or investments) or business
• Proof of payment of tuition and accommodation fees
• tax reports, declarations or statements
• Proof of a student/education loan from a financial institution
• A letter from the person or institution providing you with money
• Proof of funding paid from within Canada, if you have a scholarship or are in a Canadian-funded educational program
• Proof of a Canadian bank account in your name if money has been transferred to Canada Express Entry - Permanent Residents If you are applying for permanent residence in Canada, you must provide an official letter issued by your financial institution indicating your financial profile. This must:

It is extremely important that you provide accurate and consistent evidence of your financial circumstances. The evidence you submit here should be consistent with the financial and employment information you provided in your IMM 5257 Visa application form.

For example, if you said in your application form that you are currently employed as a Data Officer by Microsoft earning $40,000 per year, you must provide as many forms of evidence as possible that support this. This evidence should include:

• Your bank statements for the past four months. The bank statements you submit should clearly show your salary from Microsoft being regularly deposited into your account.
• Recent payslips from Microsoft.
• A letter from Microsoft confirming your position and salary.
• Your employment contract with Microsoft.

Authority to Release Personal Information to a Designated Individual (IMM5475)
In order to enable One Young World to assist you in tracking the status of your application you must download and complete an IMM 5475 form and upload it as part of your supporting evidence.

When completing the form fill in your personal details and provide the following information in the ‘Your Designated Individual Section’:

Family Name: Belshaw
Given Name: Matthew
Name of firm or organization: One Young World
Street no: 14 Street name: Irving Street
City/Town: London
Province/State: London
Country or territory: United Kingdom
Postal code/Zip: WC2H7AF
Country code: +44 Area code and telephone number: 2036918066

Business Registration
If you stated that you own a business in the country that you live, you will need to provide proof of your business registration. Business registration is an official registration or permit required by the federal, state, county, or local government to conduct business. This document indicates the registered name of the business is, the business address and type of ownership, and it may also indicate who owns or operates it.

Travel History
You must provide information on your valid visa from the United States (if applicable) as well as previous travel history. This should include copies of:

• Your previous passports and/or visas (used within the last 10 years to travel outside your country)
• Entry and exit stamps
• Study and/or work permits that indicate your duration outside of your country
• Expired or valid visas
• Boarding passes
• If you hold a valid visa from the United States, provide a clear, scanned copy of your visa.
• If you are living outside your country of citizenship, please submit a copy of your immigration status document for the country where you currently reside. This could be a work permit, study permit, visa, or any other document that authorizes you to be in the country where you are living.

Passport
You must submit a legible copy of your valid travel document which you will use to travel. If you have a passport, you must provide a copy of:

• the page that shows your birth date and country of origin, and
• any pages with stamps, visas or markings.
• If you do not have a passport and must use another travel document, it must be issued by a government and include your:
  • name,
  • date of birth,
  • document number,
  • citizenship or residency status, photo, and
  • expiry date (if applicable).

Invitation Letter
The pdf letter of invitation provided to you by One Young World.

Proof of Financial Resource of Supporter
If you depend on someone financially, that person can provide proof that they have sufficient funds to support you in Canada by writing a letter of support.

The letter includes the amount of money this person will be providing, with supporting evidence of their relationship to you. Along with the letter, proof that this person has sufficient funds can be shown by submitting as many of the following as possible:

• proof of a Canadian bank account in the name of the person providing you with money if funds have been transferred to Canada
• proof of a student/education loan from a financial institution
• bank statements for the past four months
• a bank draft in convertible currency
• proof of payment of tuition and accommodation fees
• a letter from the person or institution providing you with money
• proof of funding paid from within Canada if you have a scholarship or are in a Canadian-funded educational program

Photo
A clear digital passport style photograph of yourself which meets these specifications.

Family Information (IMM5645)
Download and complete a copy of the IMM 5645 family information form and upload this to provide information of your family members.

Schedule 1 – Application for a Temporary Resident Visa Made Outside Canada
You must download and complete a IMM 5257B form. This form asks you to list information such as any affiliations with organizations and any military or government service.

Client Information
You can use this section to upload any other evidence which you believe may be relevant to your application.

Document Translations
All supporting documents that you submit with your application must be written in either English or French. If one of your supporting documents is in another language you must all submit:

• the English or French translation; and
• an affidavit from the person who completed the translation (if they are not a certified translator). Translations may be done by:
  • a person who is fluent in both languages (English or French, and the unofficial language); or
  • a Canadian certified translator (a member in good standing of a provincial or territorial organization of translators and interpreters in Canada).
• If the translation isn’t done by a Canadian certified translator, the person who completed the translation must provide an affidavit swearing to their language proficiency and the accuracy of the translation. The affidavit must be sworn in the presence of a notary public.